Before a registered training organisation (RTO) can register an Australian Apprenticeship, it must provide both the Australian Apprentice and their employer with induction information, which includes: 

• the rights and responsibilities of all parties to the Australian Apprenticeship
• the supervising RTO’s grievance procedures
• training costs such as tuition fees and student services fees
• advice on conditions of eligibility for travel and accommodation subsidies.

The RTO must then sign a declaration that the induction information has been provided to all parties, thereby confirming that it has fulfilled its responsibilities for the commencement of the Australian Apprenticeship.

Prior to registering an Australian Apprenticeship, the RTO must also:

• assess the employer’s resources and capacity to train the Australian Apprentice
• negotiate a training plan with both the employer and Australian Apprentice
• develop a training record to be revised every three months to monitor the progress of the Australian Apprentice against the training plan
• assist the employer and Australian Apprentice to complete any details of the Apprenticeship/Traineeship Training Contract, if required.

The RTO must lodge the training contract and declaration that the induction information has been provided with an Australian Apprenticeships Centre (AAC). The AAC will forward the documents to the relevant state or territory training authority.

Changing RTOs

If an employer and Australian Apprentice need to replace an RTO for any reason, the existing training plan ends on the replacement day. The new RTO should negotiate a new training plan within 14 days of the replacement date. The new RTO must also advise the state or territory training authority of its selection.