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Frequently asked questions about student records

What types of student records does the RTO need to retain and for how long?

The Conditions of Registration, contained in the AQTF Essential Conditions and Standards for Initial Registration; and the AQTF Essential Conditions and Standards for Continuing Registration, specify the duration and types of records to be maintained for students.

Records of results must be retained for a period of 30 years and this benchmark is also reflected in state and territory laws. Records may be retained on either a computerised or a manual system.

For example, there would be a record held against a student's name of each unit of competency and that student's achievement in that competency - eg ‘competent’ or ‘not competent’ and a record of whether they were issued with a qualification.

The rationale behind this is to assure consumers of training that the RTO has enough evidence to re-issue a qualification if it is lost.

the following information is required for metadata purposes, please ignore. [title]Frequently asked questions about student records[/title] [summary]

What types of student records does the RTO need to retain and for how long?

The Conditions of Registration, contained in the AQTF 2007 Essential Standards for Registration, specifies the duration and types of records to be maintained for students.

Records of results must be retained for a period of 30 years and this benchmark is also reflected in state and territory laws. Records may be retained on either a computerised or a manual system.

For example, there would be a record held against a student's name of each unit of competency and that student's achievement in that competency - eg ‘competent’ or ‘not competent’ and a record of whether they were issued with a qualification.

The rationale behind this is to assure consumers of training that the RTO has enough evidence to re-issue a qualification if it is lost.

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