Project administrator job description
Where we source our data
Let’s get real. Job information online can often be overly optimistic — conveniently glossing over the raw bits. But when you’re making decisions about your future, you need all the facts.
That’s why we anonymously surveyed project administrators about their job, with hopes of getting an honest insight into what it’s really like.
While we did our best to ensure respondents were Australians and verified their job titles with proof of employment, we can’t guarantee complete accuracy — or that your experiences in the field will reflect theirs. So, we suggest that you take these insights as a guide only and try to talk to people in the field before making an important decision.
Tasks and responsibilities for a project administrator
Project managers are assigned business administration tasks throughout the day to ensure all of the documentation and processes behind the scenes in a project are in order.
What does a project administrator do? Project administrator duties can include:
- Managing and monitoring daily administrative tasks for projects
- Supporting senior management with various tasks
- Managing project contracts and making changes
- Consulting with suppliers, contractors or other professionals
- Basic bookkeeping tasks
- Escalating serious issues to senior management
- Ad-hoc administrative tasks
How to become a project administrator
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Study
Completing a VET qualification in project management like a Certificate IV in Project Management Practice (BSB40920) or a Diploma of Project Management (BSB50820) provides you with the knowledge and skills to work within a project team and make you stand out to future employers.
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Further study
After gaining some work experience in the project administration field, you could take further study, like a Graduate Certificate in Project Management, to upskill and develop your career in project management.
Pathway options
Starting as a project administrator can offer fantastic learning opportunities and job growth. It can lead to more senior roles in project management.
Possible career paths for a project administrator include:
Mid
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Project officer
Most common qualification: Diploma of Project Management (BSB50820)
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Project administrator
Most common qualification: Certificate IV in Project Management Practice (BSB40920)
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Project coordinator
Most common qualification: Certificate IV in Project Management Practice (BSB40920)
Senior
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Project manager
Most common qualification: Diploma of Project Management (BSB50820)
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Construction project manager
Most common qualification: Diploma of Building and Construction (Management) (CPC50320)
Explore related qualifications
Undertaking study through an RTO provides you with high-quality and industry recognised skills in many sectors. Courses can be flexible and targeted. Many providers offer accessible delivery methods to make study more achievable.
Project administrator courses:
Certificate IV in Project Management Practice (BSB40920)
This accredited qualification is suitable for the role of contracts officer or project administrator in any industry and teaches broad skills in project management.
This course is excellent for members of project teams that have no direct responsibility for overall project outcomes or small business operators.
The average duration for this course is one year, and course work is delivered either online or in a face-to-face method.
3 providers offer this course
Diploma of Project Management (BSB50820)
This qualification is suitable for those who wish to work in project administration, leadership, and management roles and who may be responsible for achieving project goals and objectives.
They have a sound theoretical knowledge base and use a range of specialised and managerial skills to plan, execute and evaluate their work and the work of others.
The average duration for this course is one year, and course work is delivered either online or in a face-to-face method.
5 providers offer this course
Related subjects
Jobs that require strong organisational, communication and team-working skills come in many shapes and sizes and always look for enthusiastic newcomers.
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