In this post
What Does a Bookkeeper Do?
Kristen Michaelides
Ever wondered what a bookkeeper does day-to-day? If so, you’re in the right place…
What is a bookkeeper?
A bookkeeper is a financial professional responsible for recording and maintaining a business’s financial transactions. They play a pivotal role in helping businesses and small business owners keep track of their income, expenses, and overall financial health.
In a nutshell, they are the financial heartbeat of an organisation, ensuring every dollar is accounted for and every transaction is accurately recorded. But what does a day in the life of a bookkeeper look like?
What does a bookkeeper do?
A bookkeeper typically starts their day by checking emails and prioritising tasks for the day. They might start with reconciling transactions from the previous day, ensuring all financial data aligns with bank accounts and statements.
Throughout the day, a bookkeeper will record financial transactions, update financial statements, and check financial records for accuracy. They may also be involved in preparing invoices, processing payroll, and even assisting with budget planning and forecasting. A crucial part of their role involves generating financial reports such as balance sheets, income statements, and cash flow statements.
Despite the seemingly monotonous nature of these tasks, no two days are identical in the life of a bookkeeper. Each day brings its own set of challenges and triumphs, making this role both dynamic and rewarding.
Bookkeeper vs accountant
While both bookkeepers and accountants work with financial data, their roles within an organisation are distinct.
A bookkeeper is primarily concerned with the accurate recording of financial transactions. Their role is transactional and focuses on the day-to-day financial activities of a business.
On the other hand, an accountant takes a more analytical approach. They use the data compiled by bookkeepers to interpret, classify, and summarise financial data. They also provide financial advice and are involved in strategic planning and decision-making.
In essence, while a bookkeeper maintains the financial records of a business, an accountant diagnoses the issue and offers solutions.
Bookkeeper duties
A bookkeeper’s duties extend far beyond data entry and spreadsheets. They are responsible for:
Maintaining and updating financial records
Reconciling bank statements with general ledgers
Managing accounts receivable and payable
Processing payroll
Assisting with tax preparation and tax returns
Providing administrative and clerical support as needed
In addition to these bookkeeping tasks, a professional bookkeeper might also be involved in conducting audits and providing bookkeeping services that require a deep understanding of accounting systems and software such as QuickBooks.
Essential skills for a bookkeeper
Organisational skills
Bookkeepers often handle multiple financial documents and tasks. Strong organisational skills are necessary to keep track of all these elements without getting overwhelmed.
Attention to detail
Accuracy is crucial in bookkeeping. Every digit matters, and a good bookkeeper must have an eye for detail to ensure that all financial records are precise.
Computer literacy
In today’s digital age, proficiency in bookkeeping software and spreadsheet programs is a must. Familiarity with programs like QuickBooks, Microsoft Excel, and other financial or accounting software is highly beneficial.
Analytical thinking
While it’s primarily an accountant’s job to analyze financial data, bookkeepers also need analytical skills to spot trends, discrepancies, or anomalies in financial records.
Problem-solving skills
When discrepancies arise, a bookkeeper should be able to investigate and resolve them efficiently. Problem-solving skills are vital in maintaining the integrity of financial data.
Time management
Meeting deadlines is critical in bookkeeping. Efficient time management ensures that all financial reports and records are updated and submitted on time.
Confidentiality
Bookkeepers handle sensitive financial data. It’s imperative to maintain confidentiality and exercise discretion with all financial information.
Equipped with these skills, bookkeepers play an indispensable role in managing the financial aspects of a business, paving the way for informed decision-making and financial stability.
Bookkeepers are integral to any business. Their meticulous attention to detail and unwavering commitment to accuracy keep businesses financially healthy and compliant.
A career in bookkeeping can be incredibly rewarding, offering opportunities for continuous learning and professional growth. Take the first step towards your career and explore bookkeeping courses, today!
Browse Results
Certified AI-Powered Digital Marketing Specialist
Digital marketing in Australia is growing rapidly, SEEK are forecasting a 11.4% increase in job opportunities over the next five years. With roles available nationwide and an average salary of $88,000, now is the ideal time to build in-demand skills an...
Diploma of Counselling Practice CHC51015
Gain a solid theoretical foundation to start your journey into counselling practice or further study. The Institute’s Diploma of Counselling Practice introduces you to general counselling theories, ethical and legal practice, personal and professional...
Double Diploma of Project Management and Leadership & Management BSB50420,BSB50820
CAL’s Double Diploma of Project Management Practice and Leadership & Management has been designed to equip you to succeed in project management and leadership roles with the ability to plan, design, apply and evaluate solutions. You’ll gain the sk...
Double Diploma of Human Resource Management + Leadership & Management BSB50320,BSB50420
CAL’s Double Diploma of Human Resource Management + Leadership & Management gives you the skills you need to progress your career into senior leadership roles. You’ll be equipped with the skills you need to lead and manage workplace relationships,...
Diploma of Human Resource Management BSB50320
Human resource (HR) management is a valuable and rewarding career, with HR expertise essential in every modern business. Human resources professionals today lead the human resources department, supporting staff with personal and professional developmen...
Double Diploma of Business (Leadership) & Leadership & Management BSB50120,BSB50420
By completing the Double Diploma of Business (Leadership) and Leadership & Management, you’ll develop key skills in resource management, leadership and communication. You’ll strengthen your ability to manage teams, policies and finances, preparing...
Diploma of Building and Construction (Management) CPC50308
Unlock the next level of your career with our future-focused Construction Management qualification. The modern workplace now actively seeks out and rewards construction project managers who: Are not afraid to lead, motivate and inspire their team Can c...
Certificate III in Business BSB30120
Get the skills, knowledge and practical experience you need to start a career in the Business sector, with Open Colleges’ BSB30120 Certificate III in Business. Gain a strong set of practical office skills that are valued by employers, which you can put...
Graduate Diploma of Sport Management
The Graduate Diploma of Sport Management (GDSM) has been developed based on extensive consultation with experts in the field. This provides you with not only a post-graduate degree but also crucial work experience that aligns with industry requirements...
Data Analytics Launchpad Certificate
Curious about the world of data but not sure where to start? The Data Analytics Launchpad is your entry point into one of the fastest-growing fields in tech. Over 10 weeks, you’ll build practical skills in data analysis, visualisation, and storytelling...
AI-Powered Full Stack Business Analyst Diploma
Bridge strategy and code. Lead with insight. Build with impact. The Diploma in AI-Powered Full Stack Business Analyst uniquely blends business analysis, UI design, creating applications with low-code tool, front-end coding skills, and AI-driven workflo...
Business Analyst & Salesforce Certification
Ready to drive strategic decisions and shape powerful tech solutions? Excited to bridge the gap between business needs and technology? Learn to analyse, strategise, and design innovative solutions as an AI-Powered Business Analyst. From mastering Agile...
AI-Powered Full Stack Developer Diploma
Ready to go from the basics to become the centre of AI innovation? Launch your tech career with our structured 32-week Diploma, combines two powerful Accelerators. You’ll start by learning to create modern full stack applications from scratch, th...
Full Stack Developer Micro-credential: Technology Product Development Essentials Certificate
Excited about solving real-world business and community challenges by builiding full-scale web applications? Step into the future of tech with our Full Stack Developer programme. You’ll dive into the world of software development – combining fron...
Data Analytics and Advanced Business Intelligence Diploma
Ready to build a complete skillset in data analytics, step-by-step? Whether you’re just starting or looking to grow into a more technical role, this programme gives you the hands-on skills and confidence to extract insights, automate workflows, a...
Certificate IV in School Based Education Support (VIC ONLY) CHC40221
The qualification CHC40221 – Certificate IV in School Based Education Support is referred to in industry as the Cert 4 Education Support or your teacher’s aide course. Education support workers assist teachers and support student learning in a range of...
Certificate III in Early Childhood Education and Care (Melbourne Only) CHC30121
Are you patient, flexible and wanting to help nurture our future generation? Our CHC30121 Certificate III in Early Childhood Education and Care is a course designed for entry-level into the early childhood education and care industry. As a childcare wo...
Certificate IV in Business (Administration) (NSW Traineeship) (NSW Only) BSB40120
This qualification reflects the role of individuals in a variety of Business Services job roles. These individuals may have supervisory performance accountabilities. Individuals in these roles carry out a mix of specialist and moderately complex admini...
Bachelor of Sports Coaching (Management) (NSW Only)
The Bachelor of Sport Coaching (Management) is a specialised degree that incorporates a strong focus on building coaching experience and management expertise. The result is a flexible foundation to build upon the key competencies appropriate to highly...
Graduate Certificate in Sport Operations Management
Embark on an extraordinary journey into the dynamic area of sport business operations with ACPE’s Graduate Certificate in Sport Operations Management. Developed in close consultation with industry experts, this postgraduate course offers an immersive a...
Online courses also available
Latest Articles
Agriculture Careers: What You Should Know in 2025
As one of Australia's most important industries, the agriculture industry offers great career opport...
Are Digital Skills the Key to Job Security in 2025?
The digital revolution is here, and it doesn’t care if you have a technical job or not — it’s coming...
How to Become a Chef in Australia: Complete Guide for 2025
The complete guide to becoming a chef in Australia. Learn how to get your start and make it in the h...
Want to read more?
Cover Letters: A Comprehensive Guide [+ Templates and Samples]
by Adele Cochrane by Adele Cochrane This guide will teach you to write the perfect cover letter for...
Best Cyber Security Certifications to Kickstart Your Career
A career in cyber security offers exciting opportunities. This is a dynamic ever-evolving industry w...
Navigating Your IT Career Path: A Comprehensive Guide
In today’s rapidly evolving technological landscape, pursuing a career in information technolo...
Subscribe to Our Newsletter
Get expert advice, insights, and explainers on tricky topics — designed to help you navigate your learning journey with confidence.
